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AI AGENTS FOR OPERATIONS

AI agents that take repetitive work off your team.

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ABOUT US

Octadots designs, builds and runs AI automations for operations teams, inside the tools you already use.

We start with one slow, repetitive process, automate it in a short pilot, measure the result, then move to the next one.

  • REPLY TO
    EVERY ENQUIRY

    Within 1 business day

  • DISCOVERY
    CALL

    30 minutes

  • QUOTED
    PER PROJECT

    No fixed fees

THE OLD WAY

Your team shouldn't be the integration layer.

Four jobs that people at 20 to 200 person companies still do by hand, and what an agent does in their place.

Orders are retyped from Gmail into Xero, then again into HubSpot.

With an agent

Reads the email, raises the Xero invoice, updates HubSpot and flags what it can't match.

Illustration: Order email, then the agent, then Records updated.

Web enquiries sit in a shared inbox until the prospect has moved on.

With an agent

Replies within minutes, logs it in HubSpot and offers call times.

Illustration: New enquiry, then the agent, then Call booked.

Refunds, sales questions and spam all land in one Zendesk queue.

With an agent

Tags and routes each ticket, drafts routine replies, flags urgent ones in Slack.

Illustration: Mixed inbox, then the agent, then Routed.

Every Friday, finance emails late payers one by one.

With an agent

Checks Xero and Stripe daily, sends reminders and lists who is still overdue.

Illustration: Overdue list, then the agent, then Paid or escalated.

Flowmind is the platform these agents run on, inside the tools you already use.

Book a Call

Tell us which of the four sounds like your week.

MEET FLOWMIND

Flowmind connects your tools and runs your agents.

Flowmind is the platform we build your automations on: it links your apps, runs each agent, and logs every action it takes.

  • Example connection: HubSpot
  • Example connection: Notion
  • Example connection: Slack
  • Example connection: Salesforce
  • Example connection: Stripe
  • Example connection: OpenAI
  • Example connection: Claude
  • Example connection: Google

Example connections. Ask us about your stack.

HOW IT WORKS

From one slow process to a working agent.

  1. #01

    Audit

    We map one process with your team, count the hours it takes, and agree what success looks like.

  2. #02

    Pilot

    We build the automation in your tools, run it beside your team, and measure it against the audit.

  3. #03

    Run

    If the pilot pays off, we keep it running, fix what breaks, and move to the next process.

AI AGENTS

Agents for the jobs that eat your team's week.

Sales Agent

Replies to new leads, logs them in your CRM, books calls.

Support Agent

Triages tickets, drafts replies, hands hard cases to staff.

Operations Agent

Onboards customers and staff, and keeps records in sync.

Finance Agent

Reads invoices, chases late payers, sends weekly reports.

WORKFLOW TEMPLATES

Start from a template, then fit it to your process.

BOOK A CALL

1 / 6

HOW WE WORK

Start small. Keep going only if it pays off.

  1. #01

    Process audit

    We review one or two processes and send a written plan with the expected time saved.

    Quoted per project

  2. #02

    Pilot

    We build one automation, run it with your team, and report the results against the audit.

    Quoted per project

  3. #03

    Ongoing support

    When you want it. We monitor the agents, handle changes in your tools, and add new processes when you are ready.

    Quoted per project

Who owns what we build, and how we hand it over, is set out in the written agreement for each project.

SECURITY AND DATA

How agents handle your data.

  • Access scopes

    Each agent gets access only to the tools its workflow uses.

  • Only the data it needs

    Before a pilot, we agree with you which data each workflow may read, and we limit it to that.

  • Human approval

    Anything sensitive, such as a refund or a payment, waits for a person.

  • Activity log

    Every action an agent takes is logged, so you can see what it did and when.

  • Providers in writing

    Before a pilot starts, we tell you in writing which hosting and AI providers will handle your data.

  • Retention in writing

    How long we keep workflow data and logs is set out in the written agreement for each project.

FAQ

Before you book a call.

ASK A QUESTION

Repetitive, rule-based work: lead follow-up, ticket triage, invoice chasing, onboarding and weekly reporting.

PICK ONE PROCESS

Tell us the task your team dreads most.

Book a Call

GET IN TOUCH

Tell us what slows your team down.

Describe one process you would like off your plate. We reply within 1 business day with next steps.

WHAT HAPPENS NEXT

  1. We reply within 1 business day to set up a call.
  2. On a 30-minute discovery call, we walk through the process and your tools.
  3. After the call, we send a scoped pilot proposal with timeline and cost.
EMAIL
info@pragmacs.com
01 About you

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02 The process
Area to automate

Helps us check fit before the call.

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We reply within 1 business day. No spam.